PRIVACY POLICY
Clan Cameron Association Scotland Privacy Policy
Your personal information is being processed by Clan Cameron Association Scotland. We are devoted to managing personal information in line with current legislation and best practice, this includes the General Data Protection Regulation (GDPR) which is active from 2018.
Whenever you provide personal information, we will treat information in accordance with our privacy policy.
Description of processing
The following is a broad description of the way this organisation processes personal information:
Reasons/purposes for processing information
We process personal information to enable us to provide membership to Clan Cameron Association Scotland, provide information about our events and activities, and in some cases grants to its members and Genealogical help.
Type/classes of information processed
We process information relating to the above reasons/purposes. This information may include:
personal details
family and social details
education details
photo and video images
subscription and donation details
We also process sensitive classes of information that may include racial, ethnic, genetic or biometric data.
Who the information is processed about
We process personal information about our members and matters appertaining to their membership, the provision of information about our activities and events and in some cases genealogical help is also provided.
Who the information may be shared with
We have previously used a third-party on-line membership service with Membermojo which is GDPR compliant, this website is operated via Wix.com and we use services at Google.com to communicate with and administer our membership. We do not share information with any other third party. Where it is necessary to legally share information, we are required to comply with all aspects of GDPR.
What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
family, associates and representatives of the person whose personal data we are processing
ombudsmen and regulatory authorities
law enforcement authorities Retention policy Rights of Data Subjects
The right to be informed
Data subjects should be clear about what, why and in what way, Personal Identifiable Information (PII) will be processed.
The right of access
Data subjects have the right to learn what PII is held on them by whom and why
The right of rectification
Data subjects can request corrections to their PII
The right to erase
Data subjects can request to be forgotten
The right to restrict processing
Data subjects can ask organisation to stop processing their PII
The right to data portability
Data subjects can ask for their PII in machine readable format or to have it sent to another organisation
The right to object
Data subjects can object to organisation processing their PII
Automated decision making and profiling
Protection against targeted marketing and decision making
If you wish to require more information regarding rights, you can do this by consulting the Information Commissioners Office (ICO) website or for more specific enquires at secretary@clancameronassociationscotland.co.uk
Retention Period: Membership period and thereafter 5 years
Where stored: Electronic
Authority: Clan Cameron Association Scotland
Information Asset Owner: Clan Cameron Association Scotland (Information Officer Roddy Cameron president@clancameronassociationscotland.co.uk)
Location Held: Laptop and Computer
Secure File Permanent Preservation: No
Sensitive Personal Data: Genealogical data
COOKIE POLICY
Clan Cameron Association Scotland Cookie Policy
Cookies
To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.
What are cookies?
A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.
How do we use cookies?
A number of our pages use cookies as follows:
Essential Cookies
These cookies enable core functionality such as security, verification of identity and network management. These cookies can’t be disabled.
Marketing Cookies (Non-essential)
These cookies are used to track advertising effectiveness to provide a more relevant service and deliver better ads to suit your interests.
Functional Cookies (Non-essential)
These cookies collect data to remember choices users make to improve and give a more personalised experience.
Analytics Cookies (Non-essential)
These cookies help us to understand how visitors interact with our website, discover errors and provide a better overall analytics.
Enabling non-essential cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can disable or block these cookies, but if you do that some features of this site may not work as intended.
How to control cookies
You can control and/or delete cookies as you wish – for details, see All About Cookies | Online Privacy and Digital Security. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.
EMAIL POLICY
Clan Cameron Association Scotland Email Policy
When you contact us
The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.
Clan Cameron Association Scotland Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject or
Processing is necessary for compliance with a legal obligation or
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Information Security
Clan Cameron Association Scotland has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You many request the deletion of your data held by Clan Cameron Association Scotland at any time).
Children
We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer: Roddy Cameron email: president@clancameronassociationscotland.co.uk
Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: Roddy Cameron to request this.
Information Deletion
If you wish Clan Cameron Association Scotland to delete the information about you, please contact: Roddy Cameron to request this.
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact Roddy Cameron to object.
Rights Related to Automated Decision Making and Profiling
Clan Cameron Association Scotland does not use any form of automated decision making or the profiling of individual personal data.
Complaints
If you have a complaint regarding the way your personal data has been processed, you may make a complaint to Clan Cameron Association Scotland Data Information Officer: Roddy Cameron. email: president@clancameronassociationscotland.co.uk and the Information Commissioners Office casework@ico.org.uk Tel: 0303 123 1113
Summary: In accordance with the law, Clan Cameron Association Scotland only collect a limited amount of information about you that is necessary for correspondence, information and service provision. Clan Cameron Association Scotland do not use profiling, we do not sell or pass your data to third parties. Clan Cameron Association Scotland do not use your data for purposes other than those specified. Clan Cameron Association Scotland make sure your data is stored securely. Clan Cameron Association Scotland delete all information deemed to be no longer necessary. Clan Cameron Association Scotland constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy of our policies at any time).